Overall purpose of the job

Reporting to the Assistant Administration Officer, the incumbent will assist in fleet operations.

Job specifications (duties)

The duties and responsibilities of the officer will entail: –

• Driving a vehicle as authorized;
• Carrying out checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure and other related routine checks;
• Detecting and reporting malfunctioning of vehicle systems;
• Maintaining work ticket(s) for vehicle(s) assigned;
• Ensuring security and safety of the vehicle on and off the road;
• Ensuring safety of the passengers and/or goods therein; and
• Maintaining cleanliness of the vehicle.

Persons’ specifications

For appointment to this grade, an officer must have: –

• Minimum of Kenya Certificate of Secondary Education (KCSE) mean grade D+ or its equivalent;
• Valid driving license free from any current endorsement(s) for class(es) of vehicle; and
• Proven experience in driving the vehicles one is licensed to drive.

Overall purpose of the job

Reporting to the Principal Accountant, the incumbent will assist in the implementation of finance and accounts policies, procedures and processes.

Job specifications (duties)

The specific duties and responsibilities of the officer will entail assisting in: –

• Co-ordination of cash office operations by daily checking of the petty cash book postings in the accounting system for accurateness;
• Preparing and submitting financial statements and reports to provide regular updates of the institutions financial position;
• Ensuring compliance with Income Tax Act, VAT Act and that all taxes are timely paid;
• Reviewing of postings to the general ledger for completeness, accuracy and conformity to IPSAS AND GAAPS;
• Reviewing of journal entries specifically salaries, Deferred income and Depreciation to ensure accurate amounts have been inputted;
• Managing and controlling accounts payables by verification of payments to suppliers and contracted professionals to ensure their ledgers are up to date;
• Ensuring accurate posting of supplier’s invoices and payment vouchers in the accounting system by daily reconfirming the postings for ease of General Ledger reconciliation;
• Ensuring bank reconciliations are done by 10th of the following month to enable in depth review and resolution of reconciling items;
• Maintaining of ledger accounts by daily posting of related transactions that will assist in preparation of final accounts;
• Checking accuracy of transactions including payments and receipts to ensure financial prudence;
• Ensuring timely responses to both internal and external audit queries so as to get a good audit report;
• Maintaining and updating fixed assets register to reflect the correct position for informed management;
• Ensuring timely payroll statutory returns to relevant authorities;
• Examination of payment vouchers against budgetary allocation;
• Preparing of cash flow forecast;
• Preparing and submit statutory deductions so as to avoid penalties from non-remittance and late remittance of the same to comply with statutory obligation;
• Ensuring safe custody of all Accountable Documents through lockable safes to avoid fraud through manipulation of old records;
• Preparing monthly payroll journals and ensuring they are filed and captured in the accounting system; and
• Ensuring transactions are properly recorded and accurately entered into the computerized accounting system.

Persons’ specifications

For appointment to this grade, an officer must have: –

• Bachelor Degree in Accounting, Finance or Business Administration (Finance or Accounting option) from a recognized institution;
• Fulfilled the requirements of Chapter six of the Constitution; and
• Proficiency in Computer Applications and Accounting Packages.

Overall purpose of the job

Reporting to the Principal Academic Services Officer, the incumbent will assist in the implementation of academic services policies, procedures and processes.

Job specifications (duties)

The specific duties and responsibilities of the officer will entail assisting in: –

Examination

• Coordinating the examination registration exercise;
• Preparation of examination venues;
• Generation of examination cards;
• Processing of raw examination drafts from examiners;
• Updating of the examination data bank;
• Managing of examination distribution and administration logistics;
• Coordination of the examination marking process;
• Data entry into the examination system to process and generate examination results;
• Undertaking timely production of transcripts and certificates;
• Providing statistics with regard to examination performance;
• Generating reports after every examination cycle;
• Receive and forward all queries relating to School examinations;
• Secretarial work for the Admissions Committee; and
• Secretarial work for the Graduation Committee.

Admission

• Receiving, profiling and processing of admission applications;
• Generating of admission letters;
• Preparing of student registration venues;
• Generating of students Identification cards;
• Opening of student files;
• Folioing and filing of student documents;
• Updating of the students Nominal Roll;
• Providing statistics with regard to School admissions;
• Generating reports after every admission cycle;
• Forwarding general queries relating to School admissions;
• Secretarial work for the Admissions Committee; and
• Secretarial work for the Students Disciplinary Committee.

Persons’ specifications

For appointment to this grade, an officer must have: –

• Bachelor degree in Education, Information Science, Records Management or equivalent qualification from a recognized institution;
• Meet requirements of Chapter 6 of the Constitution; and
• Proficiency in Computer Applications.

Overall purpose of the job

Reporting to the Senior Hospitality Officer, the incumbent will assist in the implementation of hospitality policies, procedures and processes particular in catering unit.

Job specifications (duties)

The duties and responsibilities of the officer will entail: –

• Overseeing the food preparation process;
• Maintaining cafeteria operational records for accountability ;
• Ensuring food production and services quality standards are adhered to;
• Overseeing the supervision of catering staff;
• Establish a duty roster for catering staff.
• Design menus to suit customer needs.
• Managing food production cost through avoiding wastage.
• Ensuring that high standards of sanitation, cleanliness, and safety are maintained throughout all kitchen areas at all times;
• Providing content for marketing materials to ensure maximum bookings throughout the year.
• Initiating safety awareness training for catering staff.
• Develops standard recipes and techniques for food preparation and presentation, which help to assure consistent high quality and to minimize food costs; and
• Participating in preparing for Hospitality budget.

Persons’ specifications

For appointment to this grade, an officer must have: –

• At least four (4) years of relevant experience in the public or private sector;
• Higher Diploma in Food Production or equivalent from a recognized institution;
• Food handler’s certification;
• Hazards Analysis and Critical Control Points standards are required.
• First Aid Certificate;
• Fire safety training;
• Meet the requirements of Chapter 6 of the Constitution; and
• Proficiency in Computer Applications.