Duties And Responsibilities:

Officer’s Duties and Responsibilities

Duties and responsibilities will entail:-

• Handling all human resource management matters within established polices, rules and regulations;
• Supervision and guidance of staff working under him/her;
• Assisting Departments in the assessment of training needs for all cadres of staff;
• preparation of training projections;
• Identifying and designing appropriate courses, seminars, workshops and other relevant staff development programmes;
• Developing training materials and manuals;
• Co-coordinating and evaluating training programmes;
• Ensure payroll is processed in an accurate, compliant and timely manner;
• Assist to ensure all payroll information and records are maintained in accordance with statutory requirements;
• Effect statutory deductions and maintain an updated record of the same;
• Assist to prepare relevant weekly, monthly reports and annual reports;
• Ensure timely preparation of statutory reports including P9 forms for submission of annual returns;
• Provide support for all internal and external audits related to payroll;
• Assist to monitor and compile data for accurate processing of staff appointments, transfers, promotions and terminations;
• Assist in attending to queries related to personnel or payroll data with a view to resolving the same; and Facilitate compilation of accurate pay slips and any other payroll reports

Qualifications:

Requirements for Appointment

For appointment to this grade, an officer must have: –

• Served in a comparable and relevant position in the Public Service for at least three (3) years; or in a comparable position for at least 4 years in the private sector
• A Bachelor’s degree in Human Resource Management or any other relevant degree from a recognized institution;
• Postgraduate diploma in Human Resource/Personnel Management, Industrial Relations, Public/Business Administration from a recognized institution;
• A pass in Part I or II of the Certified Human Resource Professional (Kenya) Examination (CHRP-K) /Part I or II of the Certified Public Secretaries (Kenya) examination(CS) or its equivalent; As an added advantage.
• Membership to the Institute of Human Resource Management and in good standing;
• Certificate in Computer Applications skills;

Duties And Responsibilities:

• Work at this level will be similar to that of a Human Resource Management Officer II, but of a wider complexity.
• However, the officer will work under minimal supervision and may be deployed to oversee the Human Resource Management function in a Department or in a unit within the Human Resource Management Division of the County/Department.

Specific duties and responsibilities will entail:-

• Verification of information relating to recruitment, appointment, transfers;
• Human Resource Management records and complement control;
• Processing cases for the County/Departmental Human Resource Management Advisory Committee;
• Assisting in the implementation of the decisions thereof and supervising and guiding clerical staff in the Division/Section;
• Assisting Departments  in the assessment of training needs for all cadres of staff; preparation of training projections;
• Identifying and designing appropriate courses, seminars, workshops and other relevant staff development programmes;
• and Assist in co-coordinating training programmes and evaluating training programmes.

Qualifications:

Requirements for Appointment

For appointment to this grade, an officer must have: –

• Served as a Human Resource Management Officer II for a minimum period of three (3) years; and
• A Bachelor’s degree in Human Resource Management or any other relevant degree from a recognized institution;
• Postgraduate diploma in Human Resource/Personnel Management, Industrial Relations, Public/Business Administration from a recognized institution;
• A pass in Part I, or II of the Certified Human Resource Professional (Kenya) Examination (CHRP ) of the Certified Public Secretaries (Kenya) examination(CS-Part II) or its equivalent; (An added advantage).
• Membership to the Institute of Human Resource Management and in good standing;
• Certificate in Computer Applications skills; and,
• Any other qualifications relevant to the Human Resource Management function, as may be approved by the County Public Service Board.
• Shown merit and ability as reflected in work performance and results.

Duties and Responsibilities

An Officer at this level will work under supervision of a more senior Officer. Specific duties and responsibilities will include: –

• Receiving, sorting, opening, filling, Minuting and distribution of mail; dispatching of mails; and guiding on files disposal.

Qualifications:

Requirement for Appointment

For appointment to this grade, a candidate must have:-

• Kenya Certificate of Secondary Education (KCSE) mean grade C plain from the Kenya National Examination Council (KNEC) or equivalent qualifications from a recognized institution; and
• A diploma in Records/Information Management or equivalent qualifications from a recognized institution.

Duties And Responsibilities:

The Senior Assistant Administrative Officer shall be responsible to the Administrative Officer for the following;

• the development of policies and plans; service delivery;
• developmental activities to empower the community;
• the provision and maintenance of infrastructure and facilities of public services;
• the county public service;
• exercise any functions and powers delegated by the County Public Service Board under section 86 of the County Government Act, 2012;
• and coordination and facilitation of citizen participation in the development of policies and plans and delivery of services.

Qualifications:

Requirements for Appointment

• Diploma in any of the following disciplines: – Public Administration; Business Administration/Management, Community Development or any other Social Sciences from a recognized institution;
• Served in the grade of Assistant Administrative Officer I or in a comparable and relevant position for a minimum period of three (3) years;
• Supervisory Management course or equivalent qualification from a recognized institution
• Certificate in computer applications from a recognized institution;

 Duties and Responsibilities 

The Administrative Assistant III shall be responsible to the relevant administrator for the following;

• ensuring and coordinating the participation of the village unit in governance;
• assisting the village unit to develop the administrative capacity for the effective exercise of the functions and powers and participation in governance at the local level;
• and the exercise of any functions and powers delegated by the County Public Service Board under section 86 of the County Government Act, 2012.

Qualifications:

Requirements for Appointment For appointment

For direct appointment to this grade, a candidate must have:

• Kenya Certificate of Secondary Education;
• Be a holder of a certificate in any of the following disciplines: – Public Administration; Business Administration, Business Management, Community Development or any other Social Sciences from a recognized institution;
• Certificate in computer applications.

Duties And Responsibilities:

An officer at this level will work under the supervision of a senior Pharmacist.

Duties and responsibilities will include:

• screening prescriptions for legal validity, drug contraindications, drug interactions, appropriateness of dose, frequency and duration of dosing, and patience convenience;
• preparing and dispensing medicines according to Good Dispensing Practices and counseling patients on use of medicines;
• making extemporaneous preparations; participating in ward rounds;
• identifying medicinal gaps and challenges;
• maintaining a daily activity log book for recording all activities undertaken;
• recommending Over the Counter (OTC) medicines to patients/clients with simple medical conditions and making necessary referrals;
• and making entries into the relevant inventory management records and registers.

An officer at this level may also be deployed in a manufacturing industry to:

• Provide quality assurance and control services; register products; register and license premises; and provide warehousing and logistics.

Qualifications:

Requirements for Appointment For appointment

For appointment to this grade, a candidate must have: –

• Bachelor of Pharmacy Degree (B Pharm) from an institution recognized by the Pharmacy and Poisons Board;
• Successfully completed  one (1) year Internship  from a recognized  institution
• Registration Certificate  by  the Pharmacy  and Poisons  Board
• Certificate in Computer  Application  Skills from a recognized institution

Job Summary:

This is the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior officer.

Duties and Responsibilities

Duties and responsibilities will include: – carrying out feasibility studies; planning and designing water supply and sewerage infrastructures; and currying out research activities in various aspects of water, sewerage and hydraulic systems.

Qualifications:

Requirements for appointment

For appointment to this grade, an officer must:-

• be in possession of a Bachelor’s Degree in Civil Engineering from a recognized institution.
• be registered by the Engineers Registration Board of Kenya as a Graduate Registered and
• have a certificate in computer applications from a recognized institution;

Job Summary:

This is the entry and training grade into this cadre. An officer at this level will work under the supervision of a senior officer.

Duties and Responsibilities

Duties and responsibilities will entail:- planning and supervising construction works for water supplies and sewerage schemes; compiling operation and maintenance data; and supervising water supply operators and artisans.

Qualifications:

Requirements for Appointment

For appointment to this grade, candidates must have:-

• Three (3) years certificate in Technical Training from a recognized institution;

OR

•  Diploma in either Water Supply Technology or Water Engineering from a recognized institution; and Certificate in computer applications from a recognized institution

Duties and Responsibilities 

This will be the entry grade for this cadre. An officer at this level will be on job training and will be assigned simple duties in repair and maintenance works under the close supervision of a more experienced officer in line with the area of specialization (Plumbing, Pipe fitting).

Qualifications:

Requirements for Appointment 

• For appointment to this grade,  a candidate must have a  Government  Trade  Test Certificate  Grade  III  in the relevant trade area  (Plumbing, Pipe fitting).

How to Apply for Job Vacancies at Kwale County Public Service Board

Note: All applications should be submitted on or before Tuesday, 26th August 2025 by 4:30PM in a sealed envelope clearly marked on the left side the category (position) which they fall and addressed to:

The Board Secretary/CEO

Kwale County Public Service Board

P.O BOX 4 – 80403

KWALE