MAJOR RESPONSIBILITIES

Information Management and Data Administration

• Contribute to the definition of information requirements and the development of data flows, data quality assurance & quality control, and   information management standard operating procedures and guidelines
• Support with the design, development and testing of data collection forms using Esri’s ArcGIS technology (i.e. Surveys) or other platforms (i.e. ODK, Kobo etc).
• Consolidate humanitarian response data from 9 field offices, and coordinate the development of information products such as situation reports, maps, funding appeals, sector infographics, GIS, data visualisation, maps, official statistics and other data and information management activities.
• Support the documentation of all HEA products including best practices, approaches, Real Time Learning etc
• Manage HEA Box and TEAMs platforms to ensure ease of access of documents.
• Maintain an updated humanitarian response register and action points running sheet. Improve data quality in the region/countries through field support, monitoring and feedback.
• Work closely with humanitarian advisors and Anticipatory Action Coordinator to ensure the data is fit for the purpose.
• Develop information management products such as web/desktop maps, dashboards templates, and dashboards using tools such as Power BI, Esri’s ArcGIS technology and Tableau.
• Support the gathering and analysis of primary and secondary data for interpretation and evidence-informed decision making and package these for use

Administrative Support

• Support in preparation of key events organized by HEA e.g trainings etc
• Support in capturing notes and minutes for meetings and any other as assigned.

Interdepartmental Support

• Actively participate and support resource mobilisation efforts for humanitarian and disaster risk reduction interventions.
• Working with HEA, Advocacy and Communications department in amplifying the voices of children and evidence-based impact through identifying potential stories and content that can be multi-purposed.
• Support and coordinate with the Regional Office and FOs in development of regional blogs and opinion pieces that can be published externally (View, wvi.org) internally (Ignite).
• Work closely with RAM as per request to provide any necessary support

External Engagements:

• Participate in critical meetings with key stakeholders when delegated to ensure WV is well represented.
• Consolidate write-ups of external meetings for internal sharing.

Other Duties

• Perform any other related duties as required.
• Attend and participate in devotional meetings

KNOWLEDGE AND QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Graduates with an interest in Disaster Management and passionate about data analytics, having graduated within two years of application.

Required Education, training, license, registration, and certification

• Degree in any of the following: Data Analytics/Data Science/ Statistics/ Information Management/ Statistics or a related field.

Preferred Knowledge and Qualifications

• High interest and good understanding of humanitarian industry; Sphere Standards; Core Humanitarian Standards.

MAJOR RESPONSIBILITIES

• Strengthen brand identity of World Vision. Developing communication products including digital media, reports, publications, flyers, posters, etc.
• Develop, execute, and report on social media engagement plans/calendar
• Create concepts and ideas to visually communicate our brand and goals
• Partner with regional communications team to design concepts for campaigns, events and other special projects
• Engage in internal communications activities for broad exposure to the organization

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience ​

Experience/demonstrated ability in using social media and tracking analytics.

• Excellent communication (written and oral) and interpersonal skills
• Experience/demonstrated ability in using graphic design software. You need to know how to use Microsoft Office Suite, Adobe Illustrator, Adobe InDesign, Adobe Photoshop at an advanced level.
• Experience in production and video editing.
• Experience/demonstrated ability in multimedia, marketing, desktop design, journalism, media and/or communication industry.
• Sharp sense of graphic design and digital media trends.
• Excellent analytical skills to translate complex ideas into aesthetically pleasing, understandable, attention-grabbing information
• Must have graduated not earlier than June 2024

Required Education, training, license, registration, and certification

• Bachelor’s in Communications, Journalism, Media, Graphic Design, or Marketing

Preferred Knowledge and Qualifications

• Capabilities – Christ-centred life and work, personal integrity and trustworthiness, humanitarian diplomacy

MAJOR RESPONSIBILITIES

Monitor and Report on Field Office Advocacy Progress (Impact)

• Schedule, send the agenda and take meeting notes for dissemination and filing in Box for Regional Advocacy Forum (quarterly), 9 FO bimonthly (once every two months) calls, External Engagement Meeting, East and Southern Africa Region Joining Forces Alliance (ESAR JFA) Technical Working Group
• Update the EAR, FO and external partners contact list
• File and organize the EAR Advocacy documents in Box
• Draft the quarterly FO report including people reached, children reached and policy changes
• Update the key events from 1 October 2023 – 30 September 2024 including people reached and children reached

Research and Analysis (Influence)

• Draft 4 policy briefs (one per quarter)
• Update the EAR statistics table quarterly

Networking and External Engagement

• Participate and learn from the monthly or quarterly Working Groups e.g. Regional Protection WG, Regional GBV WG, Inter-Agency (IAWG) Working Group – Advocacy and Communications.

Administrative Support, Planning and Reporting

• Prepare the draft budget, agenda and logistics (flights, accommodation, meals, ground transport, advocacy material, passports and visas) for WV EAR Advocacy internal and external meetings, workshops, launches, conferences or forums
• Upload the relevant documents on regional WV EAR Advocacy statements, policy briefs and other documents in different platforms such as WV Central, Relief Web and Box.

Amplify Children’s Voices

• Support FOs to track the number of children reached on through Advocacy on annual basis
• Support FOs to track policy influencing processes on a monthly basis
• Support FOs to track number of children participating in Advocacy and External Engagement
• Support FOs on children’s participation in WV EAR Advocacy events in line with child safeguarding principles

KNOWLEDGE /QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• 1 to 2 years of experience in advocacy, external engagement, campaigns or policy analysis work in developing countries.
• Knowledge on Child Rights including the African Charter on the Rights and Welfare of the Child or the UN Convention on the Rights of the Child.
• Experience planning and organizing workshops or forums for participants in multiple countries.
• Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment
• Planning and organizational skills and ability to prioritize multiple activities
• Research experience especially in policy and advocacy
• Understanding of humanitarian and fragile contexts

Required Education, training, license, registration, and certification

• Master’s degree in social sciences, communication, public policy, management or law
• Training certificate on advocacy, child rights and policy influence, an added advantage

Preferred Knowledge and Qualifications

• Capabilities – achieving, thinking, self-managing, relational, networking and collaboration and humanitarian diplomacy.

MAJOR RESPONSIBILITIES

• Strengthen brand identity of World Vision
• Developing communication products including digital media, reports, publications, flyers, posters, etc
• Develop, execute and report on social media engagement plans/calendar
• Create concepts and ideas to visually communicate our brand and goals
• Partner with regional communications team to design concepts for campaigns, events and other special projects
• Engage in internal communications activities for broad exposure to the organization

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Experience/demonstrated ability in using social media and tracking analytics.
• Excellent communication (written and oral) and interpersonal skills
• Experience/demonstrated ability in using graphic design software. You need to know how to use Microsoft Office Suite, Adobe Illustrator, Adobe InDesign, Adobe Photoshop at an advanced level.
• Experience in production and video editing.
• Experience/demonstrated ability in multimedia, marketing, desktop design, journalism, media and/or communication industry.
• Sharp sense of graphic design and digital media trends.
• Excellent analytical skills to translate complex ideas into aesthetically pleasing, understandable, attention-grabbing information
• Must have graduated not earlier than June 2024

Required Education, training, license, registration, and certification

• Bachelor’s in Communications, Journalism, Media, Graphic design or Marketing .

Preferred Knowledge and Qualifications

• Capabilities – Christ-centred life and work, personal integrity and trustworthiness, humanitarian diplomacy

MAJOR RESPONSIBILITIES

Accounts Payable Function

• Process cheques / Online payments with supporting documentation and submit for review and subsequent payment
• Prepare monthly creditor reconciliations and liaise with vendors to ensure prompt clearance or resolution of pending or disputed items.
• Liaise with the Finance Officer to clear outstanding items in the Bank Reconciliation

Cash/Advance Settlement Management

• Process cash requests according to policy, processes and agreed turnaround times while coordinating with the onsite bank teller to reconcile uncollected amounts.
• Account Allocation of Balance Sheet A/C relating to Advances for proper Aging
• Manage the corporate credit card process by booking expenses in expense reporting systems, General Ledger reconciliation

Inter-office payment settlement system operations

• Perform Account allocation of 500 Accounts relating to Inter-office payment settlement system to track and establish amounts that have not been allocated for payments to ensure that all payable amounts are sent out on a monthly basis.
• Perform account Allocation and reconciliation of balance sheet accounts as may be required

Document Management and Archiving

• Keep records of documents filed or removed using a tracking tool
• Ensure correct filing, legibility, and proper condition of financial documents
• Find and retrieve information from files in response to requests from authorized internal and external users (Auditors, Government agencies)

Administrative Roles

• Support in Events and facilities management
• Any other administrative roles as May assigned from time to time
• Participate in some finance review meetings and any other learning duties as may be assigned by the supervisor.

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• No experience required
• Good communication and writing skills in English
• Excellent interpersonal skills and ability to work with minimum supervision
• Computer literate (MS word & excel and other accounting software)

Required Education, training, license, registration and certification

• A degree in Accounting, Business Administration or the equivalent of the professional qualification in accounting with at least Knowledge in CPA or ACCA level 2

Preferred Knowledge and Qualifications

• Capabilities – Christ-centred life and work, personal integrity and trustworthiness, humanitarian diplomacy

MAJOR RESPONSIBILITIES

Provide technical support in planning, monitoring and database management

• Support review of sampled standardized monitoring forms from National offices
• Support in the creation and collation of appropriate Annual outcome and reach data from Field Offices
• Support analysis, aggregation and synthesis of impact, monitoring and evaluation data across the Field Offices and reporting
• Support in the review of sustainability and Transition plans where appropriate
• Support in the review of assessment, baseline and evaluation design documents and related reports
• Support FOs in collaboration with IT on the utilization of online data collection and management tools including Kobo Collect, ODK etc.
• Support indicator reviews and scale up for Our Impact Our Story impact reporting
• Contributing to brainstorming sessions, proposing ideas, and participating in discussions aimed at innovation or improvement within the region.
• Support the establishment of regional office data management system and dashboard for reach and impact data

Support quality assurance in programmes and projects

• Support in the management of monitoring and evaluation systems (Horizon, new Amp Impact, and other online systems that will generate timely information and feedback to all stakeholders).
• Support the review of sampled programme impact reports across the Field Offices
• Support the Field Offices in conducting Data Quality Assessment
• Support programme level monitoring, support visits and data verification
• Support FOs towards timely and submission of annual programme plans and budgets, DIPs, ITTs and Area Programme Narratives
• Support the review of programme design and transition documents

Support Capacity Building

• Support Monitoring and Evaluation in capacity building initiatives for compliance and alignment to LEAP framework guidelines, principles and standards for regional programmes and projects
• Coordinate and support training of the new OIOS monitoring system to the Field Offices

Other

• Perform any other duty as may be assigned by supervisor or designee from time to time
• Participate and contribute in committees and task forces as may be signed from time to time
• Attend regular Strategy and Program  meetings

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Bachelor’s Degree in Statistics, Economics, Data Science, Project Management.
• Demonstrate ability to integrating faith in work and in programming.
• Should demonstrate ability to work in community contexts and some of which can be multicultural, multidenominational, multi-faith, Interfaith, urban and or fragile environments

Required Education, training, license, registration, and certification

• Must have good interpersonal and communication skills.
• Must be well respected in society for Christian values and professionalism.
• Demonstrate interest and commitment to WV’s ethos, philosophy of work and CORE values and documents.
• Demonstrated Leadership skills evidenced by previous leadership roles in a church, Christian Union and/or para church organization.
• Must possess sound biblical beliefs.

Preferred Knowledge and Qualifications

• Strong organizational skills, independent judgment, and the ability to be flexible as the demands and priorities change.
• Commitment to continuous learning and willingness to keep abreast of new developments in the field of development.
• Strong interpersonal skills, as well as written and verbal communication skills.
• Graduates who are practicing Christians from bible believing and recognized church or fellowship.
• Graduates who are willing to commit their time on the program for the entire year.
• Graduates with demonstrated good character, honesty, high competency and generally in good physical and emotional health.

MAJOR RESPONSIBILITIES

Monitor and Report Field Office Progress

• Schedule, send the agenda, and take meeting notes for dissemination and filing in Box for Grant acquisition and Management GAMHUB quarterly calls, one-on-one FO meeting with RRDD, and the RDU bi-weekly catch-up calls
• Update the EAR, FO and external partners contact list
• File and organize the EAR GAM documents in Box

Research and Analysis (Influence)

• Coordinate information collection for capacity statement development
• Update the Grant Opportunity Acquisition Tracking (GOAT) report for further review with the RRDD

Administrative Support, Planning and Reporting

• Prepare the draft budget, agenda, and logistics (flights, accommodation, meals, ground transport, RDU material, passports, and visas) for WV EAR RDU internal and external meetings, workshops, launches, conferences or forums
• Support knowledge EAR GAM knowledge management site and the teams’ channels documents.

EAR GAMHUB correspondent

• Survey NOs, RO, and SOs to attain their priorities, assess the results, identify key experts throughout the partnership to address their concerns, and coordinate development of the agenda
• Coordinate logistics and accommodation of local and international attendees the Come up with the Agenda for the meeting in collaboration with the RDU Team
• Develop a GAM HUB Report and Action Plan to disseminate to all stakeholders

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

• Knowledge on emerging global trends, resource mobilization, community development and fragile contexts.
• Experience planning and organizing workshops or forums for participants in multiple countries.
• Excellent communication (written and oral) and interpersonal skills, particularly in a cross-cultural environment
• Planning and organizational skills and ability to prioritize multiple activities
• Experience in data analysis

Required Education, training, license, registration, and certification

• Bachelor’s or master’s degree in social sciences, economics or any other related fields

Preferred Knowledge and Qualifications

• Capabilities – achieving, thinking, self-managing, relational, networking and collaboration and humanitarian diplomacy

MAJOR RESPONSIBILITIES

• Learn Supply Chain Best Practices: Gain exposure to industry-standard supply chain practices and methodologies. Acquire knowledge about inventory management, demand forecasting, vendor relationships, and more.
• Utilisation of ProVision System: Proficiently navigate and utilize the ProVision online procurement system for various procurement activities, including requisition processing and tracking
• Assist in Supply Chain Operations: Collaborate with the Regional Supply Chain Specialist in executing supply chain tasks, ensuring that processes run smoothly and efficiently
• Purchase Order Management: Share purchase orders with suppliers and diligently follow up to ensure timely delivery of goods and services.
• Team Collaboration: Work as part of a dynamic team, learning how to communicate effectively, delegate responsibilities, and collaborate with colleagues to achieve common goals.
• Continuous Improvement and Item Catalogue Management:  Contribute to the identification of areas for improvement within the supply chain and actively participate in process enhancements and review and update the Item Catalogue within the ProVision system to ensure accurate and up-to-date information.
• Document Management and Data Analysis:  Gain hands-on experience in data analysis and reporting, which is a crucial aspect of optimizing supply chain performance and maintain all supporting documents related to sourcing events, ensuring proper documentation and records are stored in the system.
• Supplier Performance Monitoring and Problem Solving:  Participate in problem-solving activities, helping to identify and resolve supply chain challenges. This experience will enhance your critical thinking and decision-making skills. Collect feedback from internal stakeholders and user functions on supplier performance, following established Supplier Performance Management (SPM) guidelines .
• Timely Responses: Proactively provide feedback and updates to requesters on their procurement requests within a maximum timeframe of 48 hours

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE
Required Professional Experience

• Bachelors’, Masters or  PhD students

Required Education, training, license, registration, and certification

• Bachelor’s Degree in Supply Chain Management, Procurement, or Business Administration, or equivalent professional qualification (advanced CIPS).
• Supply Chain Management Certificates and Membership To Appropriate Supply Chain Institutes I.e. Membership in the Kenya Institute of Supplies Management (KISM) or Certified Institute of Purchasing and Supplies (CIPS) in good standing.

Preferred Knowledge and Qualifications

• Adherence to Procurement Policies: Comprehensively understand and consistently apply World Vision’s procurement policies and procedures to maintain the highest standards of integrity and compliance.
• Detail-Oriented: Demonstrate a strong commitment to precision and accuracy, ensuring meticulous attention to detail in all supply chain activities.
• Interpersonal and Communication Skills: Exhibit excellent interpersonal and communication skills, fostering effective collaboration and understanding among team members and external stakeholders.
• Team Player: Actively contribute to a collaborative team environment, supporting colleagues to achieve shared goals and success. Build relationships both internally and externally to drive organizational results while respecting and leveraging differences.
• Cultural Sensitivity: Work effectively with individuals from diverse cultural, gender, and background backgrounds, promoting an inclusive and respectful work environment.
• Coordination: Demonstrate the ability to coordinate tasks and activities efficiently to ensure seamless supply chain processes.
• Fast Learner: Display a proactive approach to learning and adapting to new processes and technologies, swiftly acquiring the necessary knowledge and skills.

MAJOR RESPONSIBILITIES

Statutory Management support

• Ensure the remittance of NHIF; NSSF, NITA and HELB and other staff contributions are made to the relevant authorities by 9th of every month
• Ensure statutory files are also updated with remittance advices or any other proof of remittance

Onboarding and Staff Exits Management

• Collaborate with HR and department heads to prepare orientation schedules for new staff members.
• Track the onboarding process to ensure it is done to completion

Administer and support in the management of National Staff benefits scheme

• Assist with timely member enrolment and deletion processes.
• Provide support in liaising with the underwriter/broker for staff reimbursements.
• Support in member education sessions
• Support in the filing and updating staff records with scheme membership documents

International Assignee’s Resident Documentation Process

• Facilitate Work permit renewal applications for international staff and their dependents on EFNS
• Update the resident permit database

Record Keeping

• Help maintain staff records in both physical and digital formats
• Ensure staff files are organized and complete in accordance with audit requirements.
• Ensure all statutory documents/policies are signed and in staff files
• Assist with drafting visa letters, bank letters, and processing travel insurance documents.
• Update staff lists on a regular basis.

Any other assigned roles

KNOWLEDGE/QUALIFICATIONS OF THE ROLE

Required Professional Experience

• Holds a Bachelors (e.g., Human Resources, Business Administration) degree obtained within a year of the internship program and other relevant qualification from a recognized and accredited university.

Required Education, training, license, registration, and certification

• Registered with IHRM

Preferred Knowledge and Qualifications

• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office applications.
• A recent Graduate having graduated no earlier than 2022 from a recognized University.
• Bachelor’s Degree in Human Resources Management
• Proficient in computer skills
• Eagerness to learn and contribute to HR functions.
• Strong Christian values
• Are nationals from Kenya
• Confident, articulate, detail-oriented and organized
• Enthusiastic and ready to learn
• Passionate about serving vulnerable people, especially children
• Adaptable and sensitive to the different contexts in which WV EAR works
• Able to work within a multi-cultural environment
• Willingness to be champions of safeguarding and protecting people and children we work with